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What is a Knowledge Document?
With powerDOCUMENTS you store
your knowledge contents and meta information in so called Knowledge Documents.
View of a complete knowledge document,
e.g. to print it. |
| A Knowledge Document
consists of |
- a Title,
- up to ten user defined Fields
as My Structure,
- any number of user defined
Search Keywords,
- any number of File Attachments
(e.g. Word-, Excel-, Powerpoint- or pdf-Documents),
- an Author Identification,
- and Timestamps with
a creation date (optionally the date when it is released
for general use ).
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 By
defining the
fields of My Structure,
you determine
and impose an
internal structure to all your Knowledge
Documents. These fields have notations and
contents. Both of them together form the core
information of a Knowledge Document. Contents can
be either Knowledge itself or meta information.
A solution for storing project reports, for example, can consist of
the following four My Structure fields: Problem, Solution,
Contacts
and Responsibilities.
You can have other specifications to create your own individual
project, process, customer, or experience based knowledge
document structure, e.g. "Abstract",
"Background", "What did we do?",
"What did we achieve?" and "What did we
learn?". In this case five My Structure fields
have been defined. |
In the above example, My Structure
consists of four user defined fields. You can follow the complete example
in the free trial version.
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Search Keywords are
user defined and organized in the form of a hierarchical tree
structure. A Knowledge Document can be related to an unlimited
number of Search Keywords. It can also be related at the same time to more
than one branch of the search keyword tree.
You can, thus, create a multi dimensional document structure.
The branches of such a structure can be changed or renamed
at any later stage. Change of the tree structure is also
possible. powerDOCUMENTS can thus
be modified very easily to suit your individual Knowledge
Retention needs.
 A
Knowledge Document can be created and filled with the
necessary content or meta information, using powerKNOW.
Besides entering the text manually it is possible to enter the
information using Cut & Paste or Drag & Drop.
Documents dragged from the
Microsoft Windows Explorer can
also be integrated into Knowledge Documents. Text elements from
Microsoft Word or links from the Internet Explorer, thought
to be useful while browsing, can be formatted and structured.
This information can be saved for later use and retrieved
whenever needed.
If necessary, powerDOCUMENTS can store
all the related attachments in a
central directory,
for example in a network environment.
| Learn more
about powerDOCUMENTS: |
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