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PRODUCT What is a Knowledge Document?

What is a Knowledge Document?

With powerDOCUMENTS you store your knowledge contents and meta information in so called Knowledge Documents.

View of a complete knowledge document, e.g. to print it.
A Knowledge Document consists of
  • a Title,
  • up to ten user defined Fields as My Structure,
  • any number of user defined Search Keywords,
  • any number of File Attachments (e.g. Word-, Excel-, Powerpoint- or pdf-Documents),
  • an Author Identification,
  • and Timestamps with a creation date (optionally the date when it is released for general use ).


By defining the fields of My Structure, you determine and impose an internal structure to all your Knowledge Documents. These fields have notations and contents. Both of them together form the core information of a Knowledge Document. Contents can be either Knowledge itself or meta information.

A solution for storing project reports, for example, can consist of the following four My Structure fields: Problem, Solution, Contacts and Responsibilities

You can have other specifications to create your own individual project, process, customer, or experience based knowledge document structure, e.g. "Abstract", "Background", "What did we do?", "What did we achieve?" and "What did we learn?". In this case five My Structure fields have been defined.

In the above example, My Structure consists of four user defined fields. You can follow the complete example in the free trial version.

Search Keywords are user defined and organized in the form of a hierarchical tree structure. A Knowledge Document can be related to an unlimited number of Search Keywords. It can also be related at the same time to more than one branch of the search keyword tree. 

You can, thus, create a multi dimensional document structure. The branches of such a structure can be changed or renamed at any later stage. Change of the tree structure is also possible. powerDOCUMENTS can thus be modified very easily to suit your individual Knowledge Retention needs.

A Knowledge Document can be created and filled with the necessary content or meta information, using powerKNOW. Besides entering the text manually it is possible to enter the information using Cut & Paste or Drag & Drop.

Documents dragged from the Microsoft Windows Explorer can also be integrated into Knowledge Documents. Text elements from Microsoft Word or links from the Internet Explorer, thought to be useful while browsing, can be formatted and structured. This information can be saved for later use and retrieved whenever needed. 

If necessary, powerDOCUMENTS can store all the related attachments in a central directory, for example in a network environment.

Learn more about powerDOCUMENTS:
What is a knowledge document?
How to improve your productivity using powerDOCUMENTS?
How to get started using first steps?
How to manage knowledge in small and mid-size companies?
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